1y Senior Executive Assistant (West, Up to 3k) #HFT

Mon-Fri, Office hours! Job Description: Recruitment Administration and P-filing • Create, name, and file all temp P-file documents per naming convention • Review and verify that all recruitment documents are completed; flag exceptional cases to MMO-PIC • Update SRIRACHA (MOHH SRs to ACs) and OH-MMO (external hires) dashboards with remarks, where necessary • Update tracking files to track foreign-trained specialists and agency hires upon receipt of new candidates • Maintain running list of documents tracker for all specialist hires Liaison with New Hires • Schedule pre-employment medical check-ups and review medical reports to confirm fitness for work and vaccination completion • Send Welcome emails to all new hires on Day 1 • Prepare join dates of specialist hires per month and embed necessary attachments into excel for team’s monthly discussion Correspondence & MOHH Coordination • Liaise with MOHH on employment history verification for MOHH SRs to ACs • Work with GSS to pfile MOHH’s replies Calendar & Meeting Management • Booking of meeting rooms via Outlook/resource booking portal • Sending of calendar invites and reminders (MOHH cut-off timeline for AC transfers, Medical HR Taskforce, GCMB-GCHRO-MMO meetings, MMO meetings, ad-hoc meetings) Department Projects & Logistics (e.g. MMO Engagement, TPM) • Create EDMs for events and provide periodic attendance updates • Track RSVPs and maintain attendance tracker • Arrange beverages and food logistics for events • Support overall event timeline management General • Perform any ad-hoc duties assigned by supervisor and/or team Requirements: • A Diploma in Business Administration, Management, or a related field. • 5+ years of proven experience providing high-level support to C-suite executives, directors, or ultra-high-net-worth (UHNW) individuals. For interested candidates, please submit your latest resume to jacquelinefong@recruitexpress.com.sg Jacqueline Fong Hsin Ting (R21103226) Recruit Express Pte Ltd Company Reg. No. 199601303W EA License Number: 99C4599