Admin Assistant - Woodlands

Contract Period: From 29 June 2026 to 31 May 2028 Working hours: School Term ·    Required to work during School Semester 1 and 2 ·    Mondays to Fridays: 6:45am to 3:45pm, inclusive of 30mins lunch break ·    Service not required on Saturdays, Sundays and gazetted public holidays School Vacation ·    Required to work during between March, September and December school holiday ·    Mondays to Fridays: 7.00am to 4.00pm, inclusive of 30mins lunch break ·    Service not required on Saturdays, Sundays and gazetted public holidays Scope of Services: ·      Concierge services –attend to phone calls and walk-in customers (pupils, parents, public, stakeholders) ·      Using messaging apps to communicate events and send reminders to parents ·      Check generic email every day and forward them to relevant officers within a certain timeframe ·      Incoming Mail Correspondence: Record and distribute incoming correspondence upon receipt. ·      Articles - Stock take Monitoring: Record and track all articles accurately, then submit to AM for end-of-term verification. ·      Calling and confirming the attendance of parent volunteers to help in school events and activities ·      General administrative duties including typing, filing, preparation of documents ·      Printing of monthly CCA Instructors/Contract Staff attendance records ·      Save transport approval (form SG) to shared folder. ·       Ad Hoc Bus Booking Coordinator transport for Students External Activities including Monthly verification of Ad Hoc School Bus payment ·      Filing of documents such as Bus Booking form ·      Recording student injuries that occur during school hours through the Unwell/Injured Student management system and Rendering of First Aid to pupils e.g. issuing of pupils with plasters ·      Assist in packing learning resources i.e. booklet ·       Other administrative duties as assigned by supervisor Qualifications,skills and experience: • GCE O Level • Able to converse and write in English • Able to use simple Microsoft applications • Comfortable with visitors and pupils • Recording and provision of simple first aid • Must have at least 5 years of experience in administration