Administrative Executive (1 Year Contract)

1. Administrative & Documentation Support • Prepare, organise, and maintain corporate documents and records (both electronic and physical) • Ensure proper filing, indexing, and retrieval of documents • Support the preparation and formatting of standard templates, forms, and documentation • Assist in collating documents for submission to internal stakeholders or external parties • Maintain trackers and ensure documents are complete and properly archived 2. Meeting Coordination & Support • Coordinate scheduling of meetings with internal stakeholders and external parties • Prepare and distribute meeting materials (agenda, documents, packs) • Track and follow up on action items from meetings 3. Coordination with Internal & External Parties • Liaise with internal stakeholders to obtain required documents or information • Coordinate with external service providers for administrative matters (e.g. document submissions, logistics) • Track requests and follow up to ensure timely completion • Support general coordination for corporate secretariat activities 4. General Administrative Support • Provide day-to-day administrative support to the Legal & Corporate Secretariat team • Assist with logistics, document handling, and basic compliance tracking (non-technical) • Support process improvements in document management and workflow efficiency JOB SPECIFICATION (MINIMUM REQUIREMENTS) Experience / Skills • 1–3 years of experience in administrative, coordination, or office support roles • Strong organisational and documentation skills • Proficient in Microsoft Office (Word, Excel, PowerPoint) • Ability to manage multiple tasks and follow through on deadlines • Attention to detail and accuracy in handling documents