Commercial & Operations Executive (Offshore Support)

Technical & Engineering • Provide engineering support. • Review contracts, technical specifications, and equipment requirements to ensure alignment with design obligations. • Prepare drawing schedules and coordinate technical meetings with clients, classification societies, designers, vendors, and system integrators. • Interpret classification rules and maritime regulations, with the ability to read and analyze technical design drawings. • Work independently while collaborating effectively within a team environment Business Development & Commercial Support • Assist in preparing proposals, pre-qualification documents (PQs), expressions of interest (EOIs), and tender submissions for offshore support services. • Coordinate with internal departments (technical, crewing, HSEQ) to gather inputs for commercial submissions. • Maintain a central repository of commercial templates, vessel brochures, past bids, and technical specifications. • Track ongoing tenders, submission deadlines, clarifications, and outcomes. Contracts Management • Maintain a contracts and charter database including validity, renewal dates, KPIs, and deliverables. • Monitor key obligations under client contracts and escalate compliance issues or commercial risks. • Assist in preparing documentation for contract variations, renewals, and performance reporting. Procurement & Logistics • Support in preparing and processing requisitions for spares, stores, and services. • Liaise with the purchasing team and vessel staff to monitor delivery status and arrange shipments. • Act as a communication bridge between the ship and shore technical teams. Market & Client Engagement • Conduct basic market research on identified projects and competitor positioning. • Support client presentations, meeting coordination, and follow-ups. • Prepare vessel capability profiles and custom presentations for potential clients. • Maintain trackers of client interactions, sales pipeline, and business opportunities. • Schedule meetings, prepare minutes, and assist in follow-up actions. Documentation & Reporting • Maintain organised records of all commercial correspondence and submissions. • Assist in preparing periodic reports for internal management, including win/loss analysis, vessel utilisation trends, and tender pipeline updates. • Support the digitalisation and formatting of commercial documentation in line with branding guidelines. • Maintain and update vessel technical records, certificates, and class/statutory documentation. Qualifications & Experience • Degree in Marine Engineering, Mechanical Engineering, Maritime Studies or related field. • At least 3 years of experience in ship management or maritime operations preferred. • Fresh graduates with a strong interest and internship experiences in maritime technical work may be considered. • Familiarity with offshore support vessels (AHTS, PSV, DSV, etc.) is preferred. Skills & Competencies • Good working knowledge of Microsoft Office (especially Excel, Word Project, PowerPoint). • Good understanding of commercial processes and documentation in offshore services. • Ability to comprehend technical specifications and engage in technical discussions with clients. • Excellent written and verbal communication skills. • Ability to communicate in Mandarin is required to liaise with Mandarin-speaking clients and seafarers • Organised, deadline-driven, and able to manage multiple priorities. • Team player with attention to detail and a proactive mindset. Working Conditions • Office-based role with occasional travel for client meetings, industry events, or vessel visits as required. • May involve support outside regular hours during major tender deadlines or mobilisation activities.