Executive (HR & Administration)

Job Summary:We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions for a small team while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills. Key Responsibilities:Human Resources Administration: • Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations. • Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires. • Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records. • HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries. • Training Coordination: Organize and track employee training programs and professional development initiatives. Administrative Tasks: • Diary Management: Manage schedules,appointments, and meetings for senior executive. • Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive. • Meeting Preparation: Prepare agendas,minutes, and follow-up actions for meetings. • Confidential Support: Handle sensitive information with utmost confidentiality and discretion. • Trainer Management: Manage trainer scheduling and documentation. • Post-Programme Documentation: Generate certificates and prepare post programme deliverables. • External Stakeholders Liaison: Coordinate with external suppliers for services, products. • Online Order Management: Handle orders and customer enquiries from online platforms. • Office Administration: Prepare necessary paperwork and office documents when required. Key Skills and Competencies:• Strong organizational and time-management skills. • Excellent communication and interpersonal skills. • High attention to detail and problem-solving abilities. • Ability to handle sensitive information with confidentiality. • Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Qualifications and Experience:• Diploma or degree in Human Resources, Business Administration, or a related field. • Proven experience in HR administration and Business admin roles. Work Environment:• Dynamic and fast-paced environment requiring flexibility and adaptability. • Close collaboration with senior executives and cross-functional teams.