Export Execution Supervisor

The Export Execution Supervisor will be responsible for the end-to-end execution of commodity export contracts from overseas, ensuring smooth operational performance from post-fixture to final delivery. The role requires intensive daily coordination with the team in overseas. Key Responsibilities Contract Execution & Operations • Manage execution of export contracts (FOB, CIF, CFR) for: Crude/refined vegetable oils (bulk & flexitanks) and Oilseed meals (bulk & containerized) • Oversee the full logistics chain from nomination to delivery, including vessel/container planning and shipment tracking • Coordinate vessel operations: nominations, laycan management, loading schedules, and documentation flow • Handle container shipments (flexitanks and standard), including stuffing, release, and depot coordination SAP & Systems Operations • Execute and maintain all relevant transactions in SAP related to export execution (contracts, deliveries, shipments, billing, stock movements) • Ensure accuracy and timeliness of data entry in SAP in line with operational milestones • Coordinate with finance and trading teams to ensure alignment between physical execution and system records Shipping & Documentation • Prepare, review, and manage shipping documents (BL, invoices, packing lists, certificates) • Ensure compliance with contractual terms and trade finance requirements • Work with banks on Letters of Credit, including document preparation and discrepancy management Stakeholder Coordination (Critical) • Maintain daily operational communication with overseas team: Forwarders, shipping lines, and vessel agents, Port terminals and warehouses in overseas, Independent surveyors and inspection companies • Ensure clear, timely, and accurate information flow between local counterparts and internal stakeholders • Act as the primary bridge between Singapore office and overseas-based operations Operational Control & Problem Solving • Monitor and resolve operational issues (delays, shortages, quality claims, demurrage risks) • Calculate and verify laytime, demurrage, and dispatch in line with charter party terms • Ensure timely escalation and mitigation of risks impacting execution Reporting & Compliance • Maintain accurate shipment records and status updates • Ensure compliance with internal policies and international trade regulations Key Requirements • min 5 years of relevant experience • Proven experience in commodity export execution (preferably vegoils and/or agri-bulk) • Strong knowledge of: • Export processes from overseas • Incoterms (FOB, CIF, CFR) • Bulk vessel operations and container logistics (incl. flexitanks) • Letters of Credit and trade finance • Laytime and demurrage calculations • Surveyor and insurance coordination • SAP (logistics / export execution modules preferred) • Fosfa/Gafta rules attainments Skills • Strong operational and problem-solving mindset • Excellent communication and coordination skills across multiple stakeholders • High attention to detail, especially in shipping documentation and contract compliance • Ability to work under pressure and manage multiple shipments simultaneously • Fluent in English • Ability to operate in a fast-paced, international trading environment