Maintenance Planning Support / Contract

Job Summary: Support the Facilities Department in Maintenance Planning, SOE Expenses & Payment, and Vendor Management for facilities Job Responsibilities: 1. Maintenance Planning • Plan, schedule, and track preventive and corrective maintenance activities for equipment and facilities • Ensure timely follow-up and proper documentation of all maintenance work 2. SOE (Statement of Expense) Management • Assist in budget planning and tracking of SOE expenses • Monitor spending to ensure alignment with budget forecasts • Prepare monthly SOE updates in line with maintenance requirements • Work closely with Finance to ensure accurate and timely expense reconciliation 3. Vendor Management • Source and negotiate quotations (RFQs) from approved vendors for services and equipment • Coordinate service schedules, monitor vendor performance, and ensure timely issue resolution • Maintain vendor pool and conduct annual vendor evaluations 4. Vendor Delivery & Work Completion • Verify completion of vendor deliveries and maintenance work • Support the maintenance team to ensure compliance with technical standards and documentation requirements • Manage month-end closing processes for vendor delivery orders and service completion 5. Procurement & Payment (Ariba System) • Raise purchase requisitions, process purchase orders, and manage payments via Ariba • Obtain necessary approvals (RFA) for RFQs • Liaise with Procurement and Finance to resolve system or invoice discrepancies 6. Inventory & Material Handling • Receive and issue maintenance materials based on operational needs • Maintain accurate inventory records and ensure proper stock level updates 7. Store & Administrative Support • Maintain organized records of inventory, tools, and consumables • Ensure compliance with storage procedures, safety standards, and housekeeping requirements Job Requirements • Diploma or Degree in Engineering, Planning, Procurement, or related field • Proficient in MS Office applications (Excel, Word, PowerPoint, Teams) and inventory management systems • At least 3 years of relevant experience in a manufacturing or plant facilities environment • Resourceful problem-solver with flexibility to work overtime when required Additional Information  • Working Location: Pioneer • Company shuttle bus services available  • Working Hours: Monday to Friday • Contract Duration: 12 months, renewable