[Part-time] Administrative & HR Assistant

Position Overview: We are seeking a detail-oriented Administrative & HR Assistant to support the daily operational needs, office management, meeting coordination, travel logistics, and other ad-hoc requirements at our non-profit. This role focuses on maintaining a highly organised office environment and providing essential logistical support for staff. ________________________________________ Key Responsibilities: 1. Office & Facilities Management • Maintain and restock office supplies, including IT equipment, ensuring the team has the necessary tools to work efficiently. • Manage incoming and outgoing mail, deliveries, and general inquiries via phone or email. • Coordinate with building management and external vendors, including cleaning and IT vendors, for office maintenance or repairs. 2. Travel & Hospitality Coordination • Travel booking: Research and book cost-effective flight tickets and transport options for staff or guest speakers, ensuring adherence to the organisation's travel policy. • Accommodation: Manage hotel reservations and stay arrangements, ensuring proximity to event sites or meeting venues. • Itinerary management: Prepare clear travel itineraries, including check-in times, transport links, and local contact information. 3. HR Support • Manage the onboarding process for new employees, ensuring they are introduced to company policies and procedures through a comprehensive walkthrough of the Employee Handbook. • Coordinate the offboarding of departing staff, making certain that all company assets are returned and exit protocols are followed. • Verification: Review and verify all staff expense claims for accuracy and policy compliance (e.g., transport, medical, and project-related reimbursements). • Update various survey related to Employees, working with FD 4. Meeting & Governance Support • Schedule and coordinate logistics for Board, Committee, and staff meetings. • Maintain a centralised calendar of key compliance deadlines and organisational milestones. 5. Ad-hoc Support • Other assigned tasks: Perform any additional administrative or project-based tasks as assigned by the CEO or equivalent. • Cross-functional help: Provide temporary support to other departments during peak periods or special organisational initiatives. ________________________________________ This is a flexible, part-time role suitable for those with caregiving needs. Candidates have the option to work 3 full days (Mon-Wed) or 5 half days (Mon-Fri, mornings only) - open to further discussion based on needs. This role offers pro-rated benefits as per the Employment Act, upon confirmation of employment. Candidates are required to commit to a minimum of 6-months.