Procurement Assistant (Temp)

GESS is looking to recruit a temporary staff to cover work in the school shop over the busy summer period. This role will be an hourly paid part time role with S$20/hour. Job Purpose • Provide full support of Procurement summer projects and daily operation. • Support tender and sourcing related tasks. • Conduct receiving for goods delivered to school. • Delivery and stock in. Key Accountabilities Procurement• Report to Procurement Manager • Place purchases on the school ERP system as required. • Support tenders and summer projects • Sourcing items for price comparison • Good communication with teachers, students, and parents, and answer all the queries, including replying emails • Comply all GESS Health and Safety regulations, Code of Conduct and all related Policies in the School environment. Receiving and SOPs• RCP all items delivered to the school and arrange for requestors collection and/or delivery when necessary. • File all required documents. • Stock in items in a timely manner. • Liaise with Suppliers for delivered orders non-delivered or damaged goods for replacement or CN. • Comply with all procurement operation SOPs. • Co-ordinate the sale/payment arrangements with the Requestors for the ad hoc pre-orders and/or items which has been approved by procurement manager. General Administration• Excellent reporting and analysis skills by using Excel, Words, etc. • Cover and support colleagues during busy and leave periods. • Highlight and report any operational or other issues of concern to Procurement Manager or Head of Finance in a timely manner. • Perform ad hoc projects or tasks allocated by Procurement Manager. • Negotiations, recommendations, record keeping, monitoring, highlight and report to Procurement Manager for all concerns and issues. Pipeline projects & Others• Be a partner of school to streamline internal process and form new policies and procedures. • Assist in procurement related pipeline projects, SOPs and policies, such as Procurement Policy, E procurement, tender process and change of system, software and hardware, etc. • Other tasks, duties or projects as assigned by Procurement Manager, or Director of Finance. Knowledge and Experience• High level of communication skill, problem solving which can be used to take initiative and meet objectives. • Effective written and verbal English and communication skills. • Self-motivated and open-minded personality with ample cultural awareness and eager to work in a multi-cultural team. Technical and Soft Skills• A stress-taker with high level of tolerance, patience, and proactive mindset in resolving issues.       • Proven record of effective communication skills in coordinating with debt collections and slow paying customers. • Proficient in using Synergetic. • Medium level proficiency in using Microsoft Office Excel and Word. • Ability to identify issues and propose constructive solutions.