Project Assistant

Job Summary We are seeking a responsible and motivated Project Assistant to support Managing Director in Operations & Sales for Singapore elevator/lift projects by assisting in quotations, coordination, documentation, logistics, and site activities. Responsibilities • Prepare accurate quotations, tenders, and sales documents to support project acquisition efforts • Provide administrative support to the Operations & Sales Department to maintain smooth workflow • Coordinate with clients, contractors, consultants, suppliers, and site personnel to facilitate project progress • Assist in scheduling projects and coordinating site activities to meet deadlines effectively • Manage logistics, shipping, and delivery arrangements to ensure timely availability of materials • Maintain accurate project documentation and records for compliance and future reference • Support project submissions and coordination to fulfill client and regulatory requirements • Monitor day-to-day operations and project status to ensure timely completion • Perform ad-hoc duties assigned by Management to support evolving business needs Preferred competencies and qualifications • Diploma or equivalent qualification preferred • Experience in construction, engineering, or elevator/lift industry is advantageous • Proficient in Microsoft Office applications to produce reports and correspondence • Basic knowledge of AutoCAD (ACAD) preferred for understanding technical drawings • Ability to interpret shop drawings and as-built drawings at construction sites • Knowledge of project coordination and documentation practices • Experience handling quotations and customer communications • Familiarity with Singapore construction site practices • Ability to read technical drawings and project plans • Strong organizational and communication skills to coordinate multiple parties and manage timelines • Responsible, proactive, and able to work independently