Purchasing Supervisor

• Procure spare parts and service-related materials to support Service operations; ensure timely sourcing to meet SLA requirements. • Manage service supplier contracts: monitor expiry/renewal, track contract terms, and ensure compliance with agreed rates and SLAs. • Control and reconcile Service inventory: maintain stock records, perform periodic counts, flag slow/critical items, and initiate replenishment. • Supervise Purchasing Administration functions: oversee PO issuance, vendor confirmations, filing, and vendor master data accuracy. • Liaise with suppliers on service delivery and quality issues; coordinate returns, warranty claims, and corrective actions. • Support Project teams by updating new project records and maintaining project status trackers in Excel. • Handle project administration tasks: process delivery orders, track shipments, and coordinate material handovers to site. • Support Project billing: compile and submit required documents to Finance, upload records into Paradigm (or internal ERP), and follow up on billing status. • Provide monthly reporting to Accounts: prepare supplier contract reports, spend summaries, and contract performance metrics. • Maintain and update project reports and procurement dashboards to reflect PO status, delivery timelines, and variances. • Coordinate with internal stakeholders (Service, Project, Finance, Accounts) to resolve procurement, invoicing, and contract discrepancies. • Ensure procurement activities adhere to company policies, approval workflows, and documentation standards. Requirement Job Requirements — Technical Purchaser • Diploma or Degree in Engineering or business administration or Information Technology or equivalent technical qualification. • 2+ years procurement or purchasing experience, preferably supporting service/spare-parts and project teams. • Good understanding of mechanical/electrical parts, assemblies, and service components to evaluate specifications and suppliers. • Experience with contract management, inventory control, and vendor performance monitoring. • Hands-on experience with ERP/Procurement systems and proficiency in Excel (VLOOKUP, pivot tables, dashboards). • Familiarity with procurement workflows: PO creation, delivery order processing, goods receipt, invoicing, and billing documentation. • Basic knowledge of project billing processes and ability to prepare/submit supporting documents to Finance. • Good negotiation, vendor liaison, and stakeholder management skills (Service, Projects, Accounts, Finance).