Secretary

Secretarial support duties ·        Manage the management’s agendas, schedules, and appointments; assess and prioritize invitations; ·        Coordinate meetings with Singapore authorities; arrange in-person and online appointments; ·        Receive visitors, screen and handle telephone calls and written inquiries with poise; ·        Assist with official correspondence, including the drafting of meeting notes; ·        Maintain filing systems for electronic and hard copy documents, and the company’s official contact list; ·        Proactively plan and coordinate the management staff’s official travel; ·        Support high-level and official visits, prepare agendas, and provide on-site assistance; ·        Oversee the organization and coordination of events; ·        Manage VIP room and airport pass requests, immigration facilitation, and VIP reception logistics; ·        Prepare and serve beverages for official guests, including clearing and washing up; ·        Any ad hoc duties as deemed appropriate. Office management and administration ·        Prepare meeting notes and serve as liaison between the company and all Singapore authorities; ·        Handle all administrative matters related to the arrival and departure of executives; ·        Manage logistics, customs, and administrative matters of the company; ·        Oversee office equipment, stationery and supplies; ·        Oversee maintenance of the management’s office and family; manage logistics and courier requirements; ·        Any ad hoc administrative duties as deemed appropriate. Accounting ·        Record accounting transactions (revenue, expenditure, transfers); ·        Ensure the regularity and accuracy of the accounting; ·        Ensure compliance with the directives of the company’s policies and regulatory requirements; ·        Prepare reports as required; ·        Maintain complete and accessible documentation for the various administrative services. Qualifications and Attributes. • You should possess at least a diploma qualification, with proven experience in a secretarial, executive assistant, or protocol-related role. • You should have excellent written and verbal communication skills in both English and Mandarin Chinese to deal with our Chinese counterparts; proficiency in French would be a strong advantage. • You should demonstrate a high level of discretion, reliability, and professionalism. • You should possess strong organizational skills and the ability to manage multiple priorities effectively under pressure. • Familiarity with diplomatic customs, protocol practices, and formal correspondence formats would be a distinct advantage. • You should be proficient in standard office software, including the MS Office suite and digital filing systems. This is a one year contract, renewable upon mutual agreement.