Admin and Finance Executive

Responsibilities: • Manage and handle the evaluation, selection, and negotiation with vendors to secure cost-effective terms, mitigate supply risks, and align procurement with business goals • Automate the procurement cycle (e.g. from RFQs to purchase orders) to eliminate manual bottlenecks and ensure a smooth supply of office and operational materials • Serve as the primary point of contact and manage day-to-day office operations, including procurement of office supplies, IT hardware, vendor management, contract renewals, and facility coordination  • Continuously improve company processes and workflows to boost overall operational efficiency and ensure cross-departmental operations run smoothly • Leverage AI-powered scheduling and transcription assistants to manage meetings, draft correspondence, and summarise meeting minutes • Maintain proper physical and digital filing records, ensuring all administrative documents are safely archived • Manage full-cycle Accounts Payable (AP) and Accounts Receivable (AR) processes, and assist with bank reconciliations and payroll processing • Assist with the preparation of monthly financial reports and coordinate with external auditors to maintain proper documentation in compliance with accounting standards • Utilise AI-integrated finance tools (e.g., Microsoft Copilot, Xero AI, or advanced ERP systems) to automate data entry, flag anomalies, and generate predictive cash flow forecasts Requirements: • Diploma in Accountancy or Business Administration • Minimum 3 years of blended experience in accounting, office administration, or a similar support function • Proficiency in Microsoft Excel and familiar with accounting software (e.g. Xero, QuickBooks) • Familiar with AI-integrated administrative and financial tools to optimize daily work • Meticulous attention to detail and strong organizational skills All applications will be treated confidentially. By submitting your résumé to us, you will be deemed to have consented to us disclosing your personal information to prospective employers for their consideration. EA Licence No.: 24C2507