Admin Coordinator (Logistics / Billing / West / 5 Days)

• One year contract – convertible to permanent • Basic Salary $2700 - $3000 +OT • Working location at Gul Circle • Working hours: 8:30am - 5:45pm (Mon – Fri) • AWS + Variable Bonus • Well Established Logistics Company Job Scope • Handle general administrative duties including filing, data entry, and document management • Prepare and maintain reports, correspondence, and presentation materials • Maintain proper records of contracts, customer documents, and administrative files • Coordinate office facilities, meeting rooms, and office supplies • Assist with onboarding and offboarding administrative processes • Liaise with internal stakeholders and external vendors on administrative matters • Assist in the preparation, checking, and verification of customer billing and invoices • Ensure invoices are accurate, complete, and aligned with contracts, purchase orders, or service records • Track billing status and follow up on outstanding invoices with internal teams • Maintain proper records of issued invoices, billing schedules, and supporting documents • Coordinate with finance and operations teams to resolve billing discrepancies • Assist in arranging meetings, appointments, and internal events • Support logistics coordination for meetings, training sessions, and company activities • Follow up on action items and ensure timely completion • Assist with purchase requisitions, invoice submissions, and expense tracking • Support basic budget tracking and administrative cost monitoring where required • Provide ad-hoc administrative and operational support to managers and teams Requirement • Diploma / Degree in Business Administration, Accounting, Finance, or related field • 2 – 4 years of relevant work experience Candidates are encouraged to apply this position via Apply Now button with the following information in the resume: • Work experiences and job responsibilities • Current and Expected salary • Reason for leaving • Date of availability • Education background We regret that only shortlisted candidates will be contacted. KHOO SOT MEI (R21102604) EA Recruitment Pte Ltd EA License No: 21C0492