Administrative Assistant (6 Months Contract)

6 months contract Monday - Friday Transport available KEY ACTIVITIES / ACCOUNTABILITIES Purchasing & Procurement  • Prepare and process purchase requisitions (PRs) and payment vouchers (PVs) for HR and office supplies/services. • Source vendors, obtain quotations, and assist with vendor evaluation and selection in line with company procurement policies. • Track and confirm delivery of purchased items, and address discrepancies or issues with suppliers. • Maintain an up-to-date inventory of office supplies and equipment. Office Management • Oversee general office administration including maintenance, repairs, and facility management. • Coordinate with relevant stakeholders for office equipment, stationery, pantry supplies, and other services as required. • Ensure the office environment is well-organized and conducive to productivity. • Responsible for supporting the onboarding of new employees by arranging welcome kits and sending out onboarding notifications. • Manages employee offboarding by sending out offboarding notifications to ensure a smooth transition process. HR Administrative Support • Maintain proper documentation and filing of HR and procurement records. • Support HR projects and initiatives as assigned. Finance & Compliance • Ensure all procurement and payment processes comply with internal controls and company policies. • Liaise with the Finance department to resolve any payment or invoicing issues. ESSENTIAL EDUCATIONAL AND / OR TRAINING QUALIFICATIONS & CERTIFICATES Diploma or higher in Business Administration,Human Resources, or related field. PREFERRED EXPERIENCE AND KNOWLEDGE • Minimum 2 years of relevant experience, preferably in HR or office administration with exposure to purchasing/procurement. • Proficient in MS Office applications (Word, Excel, Outlook); experience with ERP systems is an advantage. • Ability to work independently and as part of a team • Strong organizational, communication, and time management skills. • Familiarity with procurement processes and office management best practices. NECESSARY TECHNICAL / FUNCTIONAL SKILLS • Detail-oriented and proactive. • Customer service mindset. • High integrity and professionalism. • Ability to handle confidential information with discretion.