Administrative Support Executive (Partnerships & Programme Operations)

Join our team for a dynamic role with an outsourced project. We are seeking a dedicated and detail-oriented individual to support the organization’s partnership programmes, audit coordination, stakeholder management and administrative operations. Key Responsibilities: 1. Programme Administration & Reporting • Review and follow up on monthly report submissions to ensure completeness and accuracy. • Conduct audit checks, clarify discrepancies with vendors, and finalize validated reports within stipulated timelines. • Consolidate reports and supporting documents for filing and billing purposes. • Maintain proper documentation and update internal tracking sheets, including audit and utilization reports. • Consolidate programme and vendor feedback for internal review. 2. Audit & Compliance Coordination • Coordinate with internal stakeholders on audit matters and suspected fraudulent cases. • Liaise with Account Managers and corporate partners to ensure timely resolution of operational or audit-related issues. • Update audit reports while adhering to audit schedules. • Maintain audit reports and prepare monthly incident reporting with proper documentation. 3. Partnership Support • Support the tracking and monitoring of partnership agreements, fulfilments, and programme documentation. • Coordinate with internal marketing teams on collateral requests by corporate partners. • Liaise with third-party vendors on the delivery and replenishment of programme materials and assets. • Assist in resolving customer service and operational issues raised by partners or stakeholders. • Assist with programme activations, including coordination with the organization’s marketing team for website updates. 4. Administrative & Operational Support • Maintain proper filing systems for sponsorships, contributions, and partnerships. • Assist with data verification, cleansing, and updates of Masterlist and administrative databases using Excel. • Prepare monthly programme and operational reports. • Provide meeting scheduling, meeting room bookings, calendar invitations, reminders, and meeting minute taking. • Support outreach activities by sourcing and contacting prospective corporate partners. • Any ad-hoc administrative and operational duties as assigned. Requirements: • At least Diploma or GCE A Level qualification • Minimum 1 to 2 years of relevant work experience in administrative role or related discipline • Proficiency in Microsoft Office tools (Excel, PowerPoint, Word, Outlook etc) • Good interpersonal and communication skills • Strong organizational, project coordination, customer service and time management skills • Detail oriented and meticulous Job Type: Full-time, Contract Contract Period: 24 months Working Time: Monday to Friday: 8.30am to 6.00pm Work Location: Hybrid in Singapore 169037