Cleaning Operations Support

Key Responsibilities 1. Cleaning Operations & Coordination • Coordinate procurement of cleaning consumables, tools, and equipment in accordance with company procedures • Liaise with suppliers on orders, deliveries, and product availability • Arrange distribution of supplies and equipment to various sites in a timely manner • Support site supervisors on operational and staffing requirements • Assist in manpower coordination and deployment when required 2. Inventory & Equipment Management • Maintain accurate inventory records and track all stock movements in accordance with company procedures • Monitor stock levels and ensure timely replenishment • Conduct periodic stock checks and reconciliation • Arrange servicing, maintenance, and repair of cleaning equipment • Follow up with vendors on servicing schedules and ensure equipment is in good working condition • Ensure accountability for stock accuracy and minimize discrepancies or losses 3. Administrative & HR Support • Maintain proper filing and documentation(hardcopy and softcopy) in an organized and accessible manner • Handle submission and tracking of HR-related forms (e.g. Annual Leave, time-off, medical leave) • Monitor cleaners’ attendance, absenteeism, and replacements, ensuring accuracy before submission to HQ (Kuala Lumpur) on a monthly basis • Support onboarding documentation for new staff(forms, uniform issuance, records) • Prepare basic correspondence, reports, and internal documentation as required • Ensure timely and accurate submission of all required documents to HQ 4. Operations Support (Field& Ad-hoc) • Provide support across sites when required(floater role) • Assist during manpower shortages, urgent situations, or special assignments • Support operations during weekends, Sundays, and Public Holidays when necessary to ensure service continuity • Prepare periodic reports and updates as required by Management 5. Compliance, SOP & Safety • Ensure all tasks are carried out in accordance with company SOPs, policies, and operational procedures • Comply with all applicable Singapore regulations, including Workplace Safety and Health (WSH), environmental, and public health requirements • Always adhere to safety guidelines, including proper use of Personal Protective Equipment (PPE) • Ensure safe handling, usage, and storage of cleaning chemicals in accordance with company procedures and safety standards • Follow all client site rules and safety requirements when deployed to sites • Report any safety hazards, incidents, or non-compliance to the supervisor immediately • Maintain accurate and timely documentation inline with company standards and audit requirements (e.g. ISO, Eco Vadis) • Maintain confidentiality of company and employee information