Contracting and Procurement Specialist (part-time)

About TechX Ventures (TXV) TechX Ventures (TXV) is HTX'sstrategic vehicle for advancing Singapore's leadership in the Public Safety and Security (PSS) domain. By integrating global convening platforms with Hatch's innovation incubation capabilities, TXV acts as a catalyst for ecosystem development, strengthening both Singapore's security capabilities and its international standing in Science and Technology for PSS. As TXV grows into a global player, business operations will serve as the foundation enabling innovation incubation, large-scale event delivery, strategic partnerships, and commercial scaling. About the Role We are looking for a seasoned professional to support the organisation’s contracting and procurement activities, with a strong emphasis on contract drafting, review, and contract management. This role plays a critical part in ensuring strong governance,compliance, and risk management when engaging vendors, partners, and service providers, particularly in a public-sector-linked environment. The ideal candidate brings many years of hands-on contract drafting experience, is highly meticulous, and is comfortable working independently in a lean organisation. Procurement experience is required, but the primary focus of the role is on end-to-end contracting and agreement management. Key Responsibilities Contracting • Draft, review, negotiate, and administer a wide range of contracts, including service agreements, consultancy contracts, event-related contracts, NDAs, MOUs, and partnership or collaboration agreements. • Lead the full contract lifecycle, from initial drafting and internal consultation through execution, variations, renewals, and contract close-out. • Provide clear contract advisory support to internal stakeholders, ensuring contractual terms are well understood and aligned with organisational and governance requirements. • Identify contractual, legal, and commercial risks, and propose appropriate mitigations to protect the organisation’s interests. • Ensure all contracts comply with public-sector or government-linked governance standards, internal policies, and applicable regulatory requirements. • Maintain proper contract documentation, trackers, and records to ensure audit readiness and good governance. • Support internal reviews, audits, or management queries relating to contracts and agreements. • Assist in developing, reviewing, and maintaining standard contract templates to improve consistency and efficiency across the organisation. • Liaise with vendors, partners, and (where applicable) government counterparts on contract-related matters. Procurement • Support procurement activities in accordance with organisational policies and public-sector procurement practices. • Prepare procurement documentation such as RFQs, ITQs, evaluation summaries, and approval papers. • Source quotations, conduct vendor comparisons, and support vendor selection processes. • Coordinate with internal stakeholders to ensure procurement requirements are clearly defined and timelines are met. • Ensure proper documentation and record-keeping for procurement activities to meet governance and audit requirements. • Support the management of vendor relationships from a contracting and procurement perspective. • Assist with any other related procurement or contracting matters as required. Required Qualifications • Many years of proven, hands-on experience in contract drafting, review, and contract management, preferably in the Singapore Government, Statutory Board, or government-linked entity. • Strong working knowledge of public-sector contracting standards, governance requirements, and risk management practices. • Solid experience in procurement processes, vendor management, and sourcing, ideally within a public-sector or quasi-government environment. • Demonstrated ability to draft complex contracts with minimal supervision and strong attention to detail. • Excellent analytical and judgement skills, with the ability to balance risk,compliance, and business needs. • Strong communication and stakeholder management skills, including the ability to explain contractual terms clearly to non-legal colleagues. • Proficient in MS Word and document management practices. • Able to work independently, manage multiple agreements concurrently, and prioritise work effectively.