Executive Assistant / Administrator

Working Location: Orchard Working Schedule: Mon - Fri (9am - 6pm) Contract Tenure: 4 months Executive Assistant cum Administrator Singapore Office We are looking for a highly organized and proactive Executive Assistant cum Administrator to support the Director and also ensure the smooth day-to-day running of our Singapore office. In this role, you’ll be at the heart of our workplace operations—supporting employees, coordinating vendors, and making sure our office is a productive, welcoming, and well-maintained environment. Key Responsibilities Office & Facilities Management • Oversee all office maintenance and repairs, including lighting, equipment, carpets, and other facilities to ensure a safe and comfortable workspace. • Coordinate with vendors for office equipment • Manage office plant maintenance, from regular upkeep to adding new greenery. • Supervise cleaning staff and ensure hygiene standards are consistently met. • Manage biometric access rights, locker assignments, and name card printing. Administrative & Operational Support • Handle travel requests for the Singapore office, ensuring timely approvals and arrangements. • Oversee mailroom operations, screen calls, and manage reception duties. • Raise purchase orders, reconcile invoices, and submit expenses in Coupa in an accurate and timely manner. • Send internal announcements regarding building notices, fire drills, and other safety exercises. Event & Staff Engagement Support • Assist in planning and coordinating annual company gatherings, team-building activities, and office-wide events. What We’re Looking For • Strong organizational and multitasking skills with attention to detail. • Excellent communication skills and a customer-service mindset. • Ability to manage multiple vendors and coordinate across different stakeholders. • Proficiency in Microsoft Office