Executive Assistant

Key Responsibilities:Executive Support• Act as the primary point of contact between the CEO & VP and internal/external stakeholders, ensuring timely and courteous communication. • Prepare documents, reports, presentations, and correspondence; ensure accuracy, confidentiality, and professional formatting. • Support the CEO & VP in meeting preparation — including agenda coordination, briefings, and follow-up action tracking. • Draft and review correspondence and business communications on behalf of the CEO & VP. • Manage and maintain the CEO & VP’s calendar, appointments, and travel arrangements (domestic and international). Participate in work trips with the CEO & VP, if required. Administrative & Operational Coordination• Liaise with senior management, clients, suppliers, and partners from different countries and timezones. • Assist in monitoring project timelines, business activities, and key management deliverables. • Coordinate logistics for board meetings, industry events, and international business trips. • Maintain organized filing systems (digital and physical) for corporate records, contracts, and communications. • Oversee certain personal or household administrative matters for the CEO & VP, as required. • Perform any other work related functions as deemed necessary and appropriate by CEO & VP. Qualifications & Requirements:• Diploma in Business Administration, Communications or related field. • Minimum 2 years of experience supporting C-suite executives, preferably in trading, energy, manufacturing, or related industries. • Excellent written and verbal communication skills in English and Mandarin. Mandarin proficiency is a requirement to manage Chinese clients.  • Strong organizational, time-management, and multi-tasking abilities with attention to detail. • Proficiency in Microsoft Office 365, document management, and virtual meeting tools. • Self-motivated, trustworthy and resourceful individual who is able to handle confidential or sensitive information with discretion. What We Offer:• A supportive and respectful working culture. • Medical Coverage Please send your resume to admin@festoil.com.sg & indicate on your resume: • Work experience • Current and expected salary • Date of availability and/or notice period We regret to inform that only shortlisted candidates will be notified.