Office Administrator (Contract)

Responsibilities Manage security systems, including: • Door access control system: user profile management, access rights administration, card issuance/deactivation, after-hours access support, access log monitoring and reporting, system troubleshooting, vendor coordination, compliance audits, and emergency procedures • Experience with the Entry Pass access control system is preferred • CCTV monitoring and management: footage review, incident reporting and security protocol compliance • Coordinate business travel arrangements, hotel bookings, travel reporting, temporary accommodation, and visa/work permit applications. • Maintain overall office operations, ensuring a clean, comfortable, and well-organized workspace. • Manage office supplies, equipment, and pantry inventory. • Handle incoming and outgoing mail, packages, deliveries, document circulation, and visitor reception. • Oversee facilities services and maintenance activities. • Coordinate with vendors, contractors, and service providers to ensure smooth office operations. • Organize office activities, including meetings, events, and town hall bookings. • Collaborate with cross-functional teams to ensure seamless workflow and operations. • Ensure all operations adhere to company policies and regulatory requirements. • Perform other duties as assigned, Qualifications and Profile • Diploma or Degree holder with at least 4 years of proven experience as an Office Administrator • In-depth understanding of office management procedures and policies • Meticulous, analytical, organized, resourceful, independent, self-motivated, and thrives in challenging environments • Strong interpersonal, written, and verbal communication skills • Excellent organizational and time management abilities, with proven multitasking and prioritization skills • Mature, adaptable, and able to interact effectively with stakeholders at all levels • Flexible and able to thrive in a fast-paced, rapidly changing environment • Ability to work independently and collaboratively as part of a team • Highly proficient in Microsoft Office Suite (Excel advanced formulas i.e. VLOOKUP, IF statements, pivot tables, data analysis, PowerPoint, Word & Outlook)