Reception & Facilities Coordinator

Reception & Facilities Coordinator, 12 month engagement (renewable) based at One North!About the team: Join the team behind one of Southeast Asia’s most iconic Superapp Grab — a platform that moves millions every day. In this role, you’ll be the force that keeps our workplace buzzing, our people supported, and our community connected. About the Role: If you love creating meaningful experiences, keeping things running smoothly, and being the go-to person everyone trusts — this role is for you. We’re looking for someone who brings energy, organisation, and a people-first mindset to help shape a workplace that employees love coming to every day. Key Responsibilities: • Oversee daily workplace operations to maintain a clean, safe and welcoming environment. • Coordinate facilities maintenance/repairs with service providers and update stakeholders. • Manage mailroom operations including handling, distribution and tracking of packages. • Act as the main point of contact for employee workplace enquiries and feedback. • Support employee engagement activities and assist drivers/passengers with app-related concerns. • Manage office resources — supplies, inventory, locker allocation and meeting room setups. • Provide regular workplace reports and act as a communication bridge between employees and management. What We’re Looking For • Strong communication skills (written & verbal) with a natural ability to engage and support others • Problem-solver who can think on their feet and make quick, effective decisions • Organised, detail-oriented and able to juggle multiple tasks seamlessly • Positive interpersonal skills with a passion for creating an inclusive and supportive workplace • Comfortable using tools like Zoom, Slack and Google Workspace Nice-to-Haves: • Diploma or Degree in Facilities Management, Business Administration, HR or related fields • Certifications in facilities management or workplace safety are an advantage • Prior experience in facilities, office admin, customer service, flight attendant or employee engagement roles Why Join Us: You’ll be at the heart of the workplace — supporting people, solving challenges, and elevating the employee experience. If you enjoy variety, love interacting with people, and thrive in a dynamic environment, you’ll feel right at home. We regret to inform that only shortlisted candidates will be notified. EA Reg No: R25145980, Bibi Fatima Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544