Receptionist cum Admin Assistant ( 1-year Renewable contract)

General Description: We are seeking a proactive and detail-oriented Receptionist cum Administrative Assistant to support the full spectrum of administrative functions and ensure the smooth day-to-day operations of the office. Scope & Responsibilities: • Report to the Administrative Manager and provide administrative support during office hours (Monday to Friday, 8:00 AM to 5:30 PM). • Assist the Administrative Department with daily administrative duties and office operations. • Attend to inquiries from directors, visitors, and guests professionally, including managing incoming telephone calls. • Serve refreshments to directors, visitors, and guests when required. • Maintain a clean, organised, and welcoming reception area, and direct visitors appropriately. • Oversee office housekeeping matters and coordinate with cleaning personnel. • Manage meeting room bookings and ensure meeting facilities are properly prepared. • Ensure the smooth operation of office equipment and monitor service contracts and renewal schedules. • Handle document scanning, printing, photocopying, filing, and other document management tasks. • Maintain records of incoming and outgoing mail, courier services, and deliveries. • Source cost-effective vendors and suppliers as required. • Arrange travel bookings, visa applications, accommodation, and transportation for employees. • Coordinate with external vendors and service providers to maintain office facilities and services. • Assist in the procurement and distribution of corporate gifts, festive gifts, and company souvenirs. • Monitor and maintain inventory levels of office stationery, pantry supplies, and other office necessities. • Assist in organising employee engagement and welfare activities. • Carry out other duties and responsibilities assigned by the Company from time to time. Requirements: • Relevant administrative experience is preferred. • Minimum GCE O' Level qualification or equivalent. • Entry-level candidates with a positive attitude and willingness to learn are welcome to apply. • Occasional after-office-hours support may be required for travel arrangements due to differing global time zones. • Occasional after-office-hours coordination with external vendors may be required when necessary. • Possess a problem-solving mindset and the ability to multitask effectively. • Proficient in Microsoft Office applications. • Independent, meticulous, and a fast learner with good communication skills. • Good telephone etiquette and customer service orientation. • Positive attitude with a willingness to learn and contribute. • Pleasant personality with strong interpersonal and teamwork skills. **Interested candidates are invited to submit their detailed resume, stating their current and expected salary, notice period, and availability. We regret that only shortlisted candidates will be notified.