Receptionist cum Administrative Assistant

Office Receptionist: • Greet visitors, clients, and employees with a warm and welcoming attitude. • Respond to telephone or electronic enquiries or forwarding to appropriate person and take accurate messages when necessary. • Handle correspondence, including emails, phone calls, outgoing mail, courier packages and other communications. • Maintain neat appearance of reception area, conference rooms and other common area • Schedule appointments, meetings, and conference rooms, coordinating with internal staff and external clients as needed. • Perform other clerical receptionist duties such as filing and photocopying • Assist with office and pantry supplies orders and maintain stationery stock levels • Other ad hoc duties. Administrative Support: • Assist in preparing and distributing internal communications, memos, and reports as needed. • Coordinate travel arrangements and accommodations for staffs/ clients, including booking flights, hotels, and transportation. • Coordinate the ordering and distribution of name cards for employees. • Assist in preparing employee welfare arrangements. • Assist in planning and organizing office events, such as social gatherings, including coordinating catering, venue bookings, and logistics. • Oversee the maintenance of office equipment and liaise with vendors for repairs and servicing as required. Requirements: • Strong organization and administration skills • Strong Microsoft Office (Excel, Word, Powerpoint) skills • Proficient in English and Chinese in order to liaise with Mandarin speaking associates • Good team player, willing to learn, proactive and detail-oriented • Able to work independently and multi-task