Temporary Administrative Executive (6-month)

Reporting to the Head of Facilities, we are seeking a reliable and detail-oriented Temporary Administrative Executive to support departmental operations during a maternity coverage period. This role plays a key part in ensuring smooth day-to-day administrative coordination, including documentation, procurement support, scheduling and follow-ups with internal and external stakeholders, to ensure continuity of operations. Responsibilities • Provide day-to-day administrative support to ensure smooth departmentaloperations • Prepare reports, meeting minutes and correspondence accurately andpromptly • Maintain proper filing systems and ensure accurate document management • Manage departmental email communications and follow up on action items • Coordinate meetings, appointments and vendor schedules efficiently • Liaise with internal departments and external vendors on operational matters • Raise purchase requests, purchase orders and obtain quotations as required • Track invoices, delivery orders and ensure timely payment processing • Assist in monitoring maintenance, operational or project-related follow-ups • Update trackers, reports and databases while ensuring accuracy and compliance with procedures Requirements • Minimum 2 years’ of relevant administrative experience preferred • Proficient inMicrosoft Office (Excel, Word, Outlook, PowerPoint) • Strongorganisational, coordination and communication skills • Able to multitask,prioritise and work independently • Detail-oriented with a proactive approach and strong follow-up skills • Able to handle sensitive information with confidentiality and professionalism • Positive teamplayer with a professional attitude • Experience infacilities, operations or a club environment is an advantage Only shortlisted candidates will be notified Benefits for this temporary role include: • Transport to/from Sixth Avenue MRT • Duty meals provided • 5-day work week