University Admin Assistant (6 months) #ESY

• Monitor the overall progress of Alumni Database collation. • Compile and consolidate alumni information from multiple sources (e.g. internal databases, spreadsheets, etc) • Clean and standardise data (e.g. names, personal email and programme) and de-duplicate records to ensure consistency and accuracy • Verify and update alumni records via email or other communication channels (Yearbook, LinkedIn) • Track response rates and maintain proper documentation of follow-ups • Identify data gaps and systematically follow up to improve completeness • Assist in designing and distributing data collection forms/surveys (e.g. Google Forms) • Ensure proper data entry and organisation into the School’s alumni database • Identify missing or incomplete information and follow up accordingly • Assist in creating and managing data collection tools (e.g. surveys, forms) • Maintain confidentiality and ensure compliance with data protection guidelines (e.g. PDPA) • Assist in executing Token of appreciation for Alumni and follow up with vendors. • Prepare progress reports for meeting updates (e.g. completion rates, response trends, data quality issues) • Support alumni data update campaigns (e.g. “Alumni Career Update”) • Assist in drafting and sending mass communications (email templates, reminders) • Coordinate with internal stakeholders (e.g. admin teams, alumni office, faculty) • Maintain proper documentation of workflows and data processes. Requirements: • Diploma in a relevant field or higher qualification • Well-versed in Microsoft Office Application, especially Excel and Microsoft Forms. • Comfortable with large datasets and able to manage repetitive administrative tasks effectively Interested candidates, please email your resume to annasee@recruitexpress.com.sg Anna See Sing Yee CEI Reg R25157535 Recruit Express Pte Ltd EA License No: 99C4599 We regret that only shortlisted candidates will be contacted