*West* 6 Months Admin Assistant (Education Sector) #NJN

Location: Pioneer Working hours: 8.30am - 5.45pm (Mon - Thurs), 8.30am - 5.15pm (Fri) Position 1: Temporary Admin Assistant (Alumni) - 6 months • Monitor the overall progress of Alumni Database collation. • Compile and consolidate alumni information from multiple sources (e.g. internal databases, spreadsheets, etc) • Clean and standardise data (e.g. names, personal email and programme) and de-duplicate records to ensure consistency and accuracy • Verify and update alumni records via email or other communication channels (Yearbook, LinkedIn) • Track response rates and maintain proper documentation of follow-ups • Identify data gaps and systematically follow up to improve completeness • Assist in designing and distributing data collection forms/surveys (e.g. Google Forms) • Ensure proper data entry and organisation into the School’s alumni database • Identify missing or incomplete information and follow up accordingly • Assist in creating and managing data collection tools (e.g. surveys, forms) • Other ad hoc duties assigned Position 2: Temporary Admin Assistant (Admissions Team) - 6 months Programme Operation: Admission • Monitor the overall progress of the admission cycle. • Preparation of applicant list for programme director screening and selection. • Pre-screening of applications, certificates, transcripts (all re-requisite documentation) • Plan, communicate, preparation and attend student online admission interview • Follow up with student acceptance rate received • Prepare and update admission statistics Programme Operations: Academic Services • Prepare and update LT recording for every trimester. Programme Operations: Examination • Invigilation and script checking Student and Alumni Affairs • Assist in executing events and networking opportunities. Other Administrative duties • Assist with marketing/outreach activities when required • Manage role-based account including responding to queries. • Assist in any ad hoc matter as raised. Position 3: Temporary Admin Assistant (Marketing & Outreach) - 6 months Marketing & Outreach Support • Support the planning and execution of outreach activities and events, including logistics coordination • Prepare event materials such as presentations (PPT), announcements, and outreach content in alignment with university branding guidelines • Assist in the design and development of outreach materials (e.g. posters, brochures, digital assets) • Support social media and email communications where required • Consolidate and manage leads collected from outreach events Event & Engagement Support (Students & Alumni) • Assist in organising student and alumni engagement activities, including networking events and programme-related initiatives • Support end-of-programme events, including logistics, gift preparation, and vendor coordination • Create and manage surveys to gather feedback on student experience and event effectiveness • Provide on-site support during events Procurement & Vendor Coordination • Support procurement processes, including sourcing, raising requests, and preparing ITQ documents • Liaise with vendors on quotation, production, delivery, and setup of materials • Track timelines to ensure timely delivery of marketing and event materials Research & Reporting • Conduct research on target audiences, market trends, and partner universities • Prepare simple reports and summaries to support outreach planning and decision-making Content & Media Support • Take photos during events for marketing and documentation purposes • Perform basic editing and maintain an organised archive of media assets Other Administrative Duties • Provide general administrative and operational support as required • Assist with ad hoc tasks assigned by the team  Requirements: • Diploma in a relevant field or higher qualification • Prior experiences in administration and data entry. • Well-versed in Microsoft Office Application, especially Excel and Microsoft Forms. Jessica Nguyen Huynh Thanh Truc CEI Reg. No. R23113787 EA License No. 99C4599 We regret that only shortlisted candidates will be notified.