Accounts Payable Executive (Finance Operations)

Employer InformationAuthority: Executive Office Branch Location: 51 Grange Road, Singapore 249564 Position OverviewThe Executive Office Branch is seeking a dedicated and detail-oriented Accounts Payable Executive to support the Finance Unit's Accounts Payable (AP) operations. The successful candidate will be responsible for processing payments, validating invoices, maintaining financial records, handling vendor enquiries, and supporting finance-related administrative functions. This is a full-time onsite position requiring strong finance operations experience, particularly in Accounts Payable processes. Contract DurationFirm Period 01 August 2026 – 31 July 2027 Optional Extension 01 August 2027 – 31 July 2028 ⏰ Working Hours Monday – Thursday: 8:30 AM – 6:00 PM Friday: 8:30 AM – 5:30 PM ✅ Inclusive of 1-hour lunch break No Work-From-Home arrangement No work required on Saturdays, Sundays, and Singapore Public Holidays Key Responsibilities Accounts Payable Operations• Process and manage payment transactions accurately and within stipulated timelines. • Verify invoices and supporting documents before payment processing. • Validate payment requests and ensure compliance with approval requirements. • Reconcile discrepancies relating to invoices, payments, and supporting documentation. Documentation & Record Management• Maintain complete and accurate records of payment transactions. • Ensure proper filing of approvals, authorisations, invoices, and supporting documents. • Monitor tracking spreadsheets and maintain data accuracy. Stakeholder & Vendor Support• Respond to payment-related enquiries from vendors. • Liaise with internal officers regarding invoice and payment matters. • Follow up on missing or incomplete documentation when necessary. Administrative Support• Support finance-related administrative activities. • Assist in ad-hoc projects and assignments assigned by the Executive Office. QualificationsApplicants should possess either: Option 1 Diploma in Finance, Accountancy, Business, or related discipline OR Option 2 Diploma in any discipline with at least 1 year of relevant finance experience ⭐ Required ExperienceCandidates must demonstrate recent and hands-on experience in: ✅ Accounts Payable operations ✅ Invoice validation and verification ✅ Reviewing supporting financial documents ✅ Payment processing workflows ✅ Data entry and maintenance with high accuracy ✅ Finance administration and record management Important: Relevant experience must be reflected in the candidate's current role or within the last two most recent positions held after 2020. Required Skills Finance & Technical Skills• Strong knowledge of Accounts Payable processes • Invoice verification and reconciliation • Accurate financial data management • Financial documentation handling Microsoft Office SkillsAdvanced proficiency in Microsoft Excel including: ✔ VLOOKUP ✔ Pivot Tables ✔ Conditional Formatting ✔ Data Validation ✔ Spreadsheet Management Digital Skills• Comfortable using digital solutions to improve productivity • Open to leveraging AI tools and automation technologies to enhance work efficiency