Adminstrative

Company Overview SAI TRADERS & LOGISTICS PTE. LTD. is a Singapore-based company specializing in parcel delivery, courier, and logistics support services. It ensures timely transport and efficient coordination of goods across Singapore for individuals and businesses. Job Title: Administrative Assistant - Logistics / Supply Chain (Import / Export) We are seeking a detail-oriented and organized Import Export Administrative Assistant to join our team. You will manage all trade documentation, ensure full compliance with Singapore Customs & international regulations, coordinate shipments with all partners, and maintain accurate records. This role suits candidates with basic trade knowledge, fresh graduates welcome, and great career growth opportunities. Responsibilities • Prepare, check, and process complete trade documents including commercial invoices, packing lists, bills of lading, certificates of origin, customs permits/declarations, letters of credit, and licenses to ensure shipment readiness • Ensure 100% accuracy and compliance with Singapore Customs, TradeNet, and international trade laws by calculating duties, tariffs, taxes, freight, and insurance costs correctly • Stay updated on trade regulations, restrictions, and permit requirements to maintain compliance • Liaise daily with freight forwarders, customs brokers, shipping lines, banks, overseas suppliers, and local customers to coordinate shipments and resolve issues • Track shipment status and monitor delivery schedules to promptly resolve delays, clearance issues, or document errors • Respond professionally to enquiries via email, phone, and internal systems to support smooth operations • Maintain well-organized digital and physical files, perform accurate data entry, and generate weekly/monthly operation reports for management review • Assist managers with scheduling, filing, meeting support, and general office administrative tasks to ensure efficient workflow • Support order processing, cost verification, and conduct basic trade research to aid operational accuracy • Help improve workflows and documentation processes to increase efficiency and reduce errors Preferred competencies and qualifications • Diploma in Logistics, Business Administration, or Supply Chain preferred • 1–3 years of experience in import/export or logistics is a strong advantage • Familiarity with TradeNet and logistics/ERP software is beneficial • Basic understanding of Incoterms and customs procedures • Proficient in MS Office applications including Excel, Word, and Outlook • Strong attention to detail and excellent organizational skills • Good written and spoken English communication skills • Ability to multitask, work under pressure, and solve problems independently • Responsible, proactive, team-oriented attitude with eagerness to learn and grow Other Information Benefits • Competitive salary with annual performance bonus and annual wage supplement (AWS) • Annual leave, sick leave, and comprehensive medical insurance • Training, upskilling, and clear career progression path • Friendly and stable working environment • Transport and meal allowance where applicable Location Singapore (Central / East / West) Working Hours • Monday to Friday, 8: 30 AM – 5:30 PM, with overtime as required Salary $2,400 – $3,800 per month (based on experience) plus allowance • Education Level: GCE 'O' Level / Nitec / Diploma • Experience: Entry-level / Fresh graduates welcome;5-7years experience preferred • Salary Range: $2400 – $3800 Monthly • Work Arrangement: Office-based • Citizenship: Open to Singaporeans / PR / Eligible Work Pass holders