Contracts Manager (Tendering & Contracts, M&E)

ROLE SUMMARY The Contracts Manager will lead DOSK’s tendering function and manage end-to-end contract and commercial matters for civil, utilities, and M&E-related projects. The role is responsible for driving compliant and competitive tender submissions, negotiating contract terms, administering main and subcontract agreements, managing variations/claims, and strengthening commercial governance across projects. KEY RESPONSIBILITIES A) Lead Tendering Team (Core) • Lead and manage the tendering team to deliver timely, accurate, and competitive submissions (end-to-end). • Review ITT/RFQ documents, drawings, specifications, and contractual terms; identify risks, assumptions, and qualifications. • Drive tender strategy, bid positioning, and pricing governance in collaboration with project/QS/engineering/procurement teams. • Oversee preparation of tender deliverables (method statements, schedules, commercial submissions, clarifications, and compliance matrices). • Source, evaluate, and negotiate quotations from subcontractors/suppliers, including M&E packages; ensure scope alignment and comparability. • Lead tender queries, clarifications, and negotiations with clients/consultants; ensure approvals and submission standards are met. B) Contracts & Commercial Management (Pre- and Post-Award) • Review, negotiate, and advise management on main contract terms and commercial exposure; recommend mitigation plans. • Administer contracts from award to close-out, including contractual notices, instructions, and formal correspondence. • Manage variations: timely identification, submission, valuation substantiation, negotiation, and approvals. • Manage claims and entitlements (e.g., EOT, disruption, loss & expense) with strong documentation and contract basis. • Support progress claims/payment processes; ensure supporting records, measurement, and reconciliation are accurate. • Maintain and update commercial trackers (variation log, claims register, risk register, final account forecast/cashflow impact). C) Subcontract & Supplier Management • Draft, review, and negotiate subcontracts/supply agreements (including back-to-back terms where applicable). • Ensure scope clarity, change control, payment terms, and risk allocation for subcontractors and suppliers. • Work with procurement to evaluate commercial terms, manage procurement risks, and support award recommendations. • Support dispute avoidance/resolution with subcontractors and relevant stakeholders. D) Reporting & Governance • Provide regular tender pipeline and commercial status updates to the Deputy CEO (risks, margins, issues, recommendations). • Strengthen tendering and contract administration processes, templates, and governance to improve consistency and control. • Ensure proper document control and audit-ready records for projects with statutory boards and major asset owners. REQUIREMENTS • Diploma/Degree in Quantity Surveying, Mechanical/Electrical Engineering, Building/Construction Management, or equivalent. • Minimum 5 years of relevant experience covering tendering and contract/commercial management in Singapore. • Strong preference for candidates with an M&E background (tendering + contracts), including experience handling M&E packages within infrastructure/building projects. • Proven ability to lead tenders end-to-end and coordinate cross-functional stakeholders under tight deadlines. • Strong knowledge of contract administration, variations, claims, subcontract controls, and contractual letter writing. • Strong negotiation skills and commercial acumen; highly meticulous with documentation and record-keeping. • Proficient in MS Excel and MS Word; comfortable preparing tender comparisons, cost summaries, and commercial trackers. ADDED ADVANTAGE (PLUS) • Experience working on projects involving government agencies / statutory boards / major utilities & telcos (e.g., SP Group, PUB, Singtel). • Experience in civil/utility works (trenching, cable/pipe laying, underground works) integrated with M&E requirements. • Familiarity with tendering for term contracts or framework agreements with public-sector and large asset owners. KEY COMPETENCIES • Leadership and team management (tendering). • Commercial judgement and risk management. • Clear, professional contract correspondence and stakeholder communication. • Ability to manage multiple tenders/projects concurrently and meet deadlines. • Structured, process-driven, and detail-oriented. Note: This job description may be refined to align with specific project requirements and tender pipelines.