Office Administration Coordinator (1 year contract)

The Office Administration Coordinator plays an important role in ensuring the smooth and efficient day-to-day operations of the office. This position is responsible for a broad range of administrative, procurement, and coordination functions that support the overall workplace experience for employees and visitors. Responsibilities New Hire & Leaver Administration • Coordinate onboarding essentials for new hires including photo-taking, access card issuance, lockers and distribution of welcome bags (T-shirts, notebooks, etc.).  • Manage access card refresh and removal for leavers. Procurement & Vendor Management • Source and order pantry supplies, stationery, cone cups, and Ichor-branded merchandise (T-shirts, notebooks). • Liaise with vendors for toner and drum replacements across all offices and cells, as well as vending machine top-ups and fault rectification. • Raise Purchase Requisitions (PRs) and submit invoices for finance processing.  General Administrative Support • Handle daily letterbox collection, courier services, process vendor invoices (e.g. vending machines). • Oversee the procurement and replenishment of stationery and pantry supplies. • Coordinate festive decorations and work closely with the Facility team to ensure the upkeep, maintenance, and overall conduciveness of the employee workplace environment. Qualifications • Diploma or equivalent qualification in any discipline. • 3 - 5 years of working experience in an administrative, office support, or customer service role in a Manufacturing environment is an advantage • Basic to intermediate proficiency in Microsoft Office applications (Word, Excel, Outlook) • Familiar with procurement processes, including raising Purchase Requisitions (PRs) in Oracle. • Strong organisational skills with the ability to manage multiple tasks and prioritize simultaneously • Able to work independently with minimal supervision while managing competing deadlines • Comfortable interacting with internal stakeholders, external vendors, and visitors at all levels Dependable and resourceful with a proactive approach to problem-solving.