PROCUREMENT COORDINATOR/EXECUTIVE

A procurement manager is in charge of making purchases in an organisation. They perform very essential functions, like conducting research, placing orders and procuring items like raw materials and other important items. Knowing more about the job of a procurement manager and learning about their duties and salary can help you decide if this is a suitable career choice for you. In this article, we answer, "What is a procurement manager?", define their role, explain the challenges they face and find out the qualifications and skills required to become one. JOB REQUIREMENTS: • develop and implement cost-effective procurement strategies • build and maintain relationships with the right vendors • negotiate prices with vendors to secure the best price for their company • compare different proposals and select the one which suits the company's needs • maintain communication with vendors to ensure timely delivery • check adherence to all health, safety and environmental regulations • prepare detailed reports about transactions and purchases periodically • oversee invoicing, payment and coordinate with the finance department on the same • supervise technological systems that track the shipment, inventory and supply of materials • lead and advise a team of procurement staff Prepare purchase orders and send copies to suppliers and to departments originating requests. Determine if inventory quantities are sufficient for needs, ordering more materials when necessary. Respond to customer and supplier inquiries about order status, changes, or cancellations. Perform buying duties when necessary. Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems. Review requisition orders in order to verify accuracy, terminology, and specifications. Prepare, maintain, and review purchasing files, reports and price lists. Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers. Track the status of requisitions, contracts, and orders. Calculate costs of orders, and charge or forward invoices to appropriate accounts. Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications. Compare suppliers' bills with bids and purchase orders in order to verify accuracy. Approve bills for payment. Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered. Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors. Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.