PROJECT ADMINISTRATOR

Job Description Budget Planning and Expenditure Reporting a. Collaborate with Project Managers, Operation Managers, relevant Vendors and stakeholders to develop detailed reports on project budgets at regular intervals (daily/monthly/quarterly) or as specified by the Authority. b. Align budget planning with the scope, timeline and deliverables of the projects. c. Update the relevant systems/spreadsheets daily/weekly/monthly to capture the budget and expenditure timely and accurately d. Track actual project expenses versus budgeted amounts monthly/ quarterly and yearly. Perform Data Analytics on the financial data and generate reports on expenditure versus budget planned regularly for management review. e. Identify variance amounts and variance reasons for budget forecast quarterly. f. Conduct data analytics and prepare periodic financial reports including variances on expenditure and budget utilization. Developing visualization on the financial data to convey the information in a clear and concise manner, and to identify trend, patterns or insights. g. Work with stakeholders to ensure timely goods receipt and payment to vendors to complete the payment cycle within the financial year. h. Gather procurement related documents such as purchase orders, Certificate of Completions from projects POCs and file them into the Authority’s designated e-filing system regularly. i. Handle queries and manage all form of correspondences with stakeholders, being the Point of Contact team, for all budget-related information with project teams and stakeholders (internal and external). j. Support management by organizing meetings with project Point of Contact to review financial performance regularly in order to produce accurate and up to date budget plan and expenditure reports. k. Communicate budget updates, differences or financial risks to stakeholders in a clear and timely manner. Administrative Duties l. Perform administrative duties of data entry, e-filing and data maintenance into the authorized and designated template, systems and websites timely and in a structured manner. m. Organized, scheduled, book meetings for financial matters. Qualifications Essential Qualifications • Experience: At least 5 years of budgeting experience with the following skillsets: - Proficient in Microsoft Excel using formula such as VLOOKUP, INDEX/MATCH, Pivot Table and/or Macro Programming knowledge(optional). - Proficient in Microsoft Sharepoint, such as creation of web pages, customization of Share point List and management of site permissions. - Proficient in Microsoft Power Point for creation of presentation material for management. - Knowledge of Power BI/Tableau/Qlik Sense for creation of dashboards Disclaimer: The company is committed to ensuring the privacy and security of your information. By submitting this form, you consent to the collection, processing, and retention of the information you provide. The data collected (which may include your contact details, educational background, work experience and skills) will be used solely for the purpose of evaluating your qualifications for the position you're applying for. Your data will be stored securely and retained for the duration necessary to fulfill our hiring process. If you are not selected for the position, your data will be kept on file for a limited period in case future opportunities arise. You have the right to access, correct, or delete your data at any time by contacting us at Quess Singapore | A Leading Staffing Services Provider in Singapore (quesscorp.sg) This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to Quesscorp Singapore’s PDPA and e2i’s PDPA