Senior Executive, Faculty Affairs - Academic Administration (Pioneer)

Senior Executive, Faculty AffairsSalary: Up to S$3,600 per month Duration: 6 months (convertible to permanent) Location: Nanyang Avenue Working Hours: • Monday to Thursday: 8.30am – 5.45pm • Friday: 8.30am – 5.15pm About the RoleWe are seeking a detail-oriented and organised Senior Executive to support the Faculty Affairs team in managing the full spectrum of faculty administration processes. This role plays a key part in ensuring smooth coordination of faculty appointments, appraisal exercises, mentorship programmes, and related academic HR operations. Key ResponsibilitiesFaculty Appointments & Lifecycle Support • Provide administrative support for faculty appointments, including Visiting Professors, Adjunct Faculty, and other academic staff • Assist with documentation, coordination, and tracking of appointment processes in HR systems (e.g. HRIS) • Support contract administration, including renewals, extensions, and maintenance of faculty records Faculty Appraisal, Promotion & Tenure (P&T) • Support the coordination of faculty appraisal cycles and Promotion & Tenure exercises • Assist with logistics for committee meetings, including preparation of documents, schedules, and records • Maintain accurate tracking of timelines, submissions, and approval status Faculty Mentorship Programme Support • Provide administrative and coordination support for faculty mentorship initiatives at School level • Assist with mentor–mentee matching, scheduling of activities, and participation tracking • Support communication with mentors and mentees, including briefings, updates, and follow-ups • Maintain records and assist in basic reporting of mentorship activities Stakeholder Coordination • Liaise with faculty members, School leadership, College, HR, and central offices on faculty-related matters • Respond to routine queries in a timely, professional, and service-oriented manner • Support communication and follow-ups to ensure smooth workflow execution Administrative & Operational Support • Maintain accurate records, trackers, and filing systems • Assist in preparing reports, summaries, and presentation materials for internal use • Provide general administrative support to the Faculty Affairs team as required Requirements• Diploma or Bachelor’s degree in any discipline • Prior experience in a university, research institution, or public sector environment is an advantage • Strong written and verbal communication skills • High level of professionalism, discretion, and ability to handle confidential information • Strong organisational skills and attention to detail Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile We regret to inform that only shortlisted candidates will be notified. By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy. PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R25159218 (Teoh Ying Ying)