Site Administration Executive

• Work Location: Tuas South • Contract role of approximately 19 -20 months. • Provide comprehensive administrative and operational support to the project team, including logistics coordination, work pass and accommodation arrangements, procurement support (e.g., PR issuance), and document control. • The role ensures smooth day-to-day site operations and efficient workflow by coordinating with internal and external stakeholders, handling essential administrative processes, and supporting compliance with relevant regulations. • The position plays a keyrole in enabling the project team to focus on achieving project objectives andtimely project delivery by ensuring that all administrative, coordination, anddocumentation requirements are effectively managed. Site Administration • Support onboarding and offboarding procedures, including site access, documentation, and site induction. • Arrange and manage accommodation for site personnel, including both short-term stays (e.g., hotels) and long-term housing (e.g., serviced apartments or condominiums). • Arrange and coordinate logistics for site personnel, including transportation and visa/work permit matters, ensuring timely and efficient movement to and from the project site. • Maintain overall site administration and support general site operations, including office management, scheduling, and coordination with subcontractors. • Manage office supplies, including Personal Protective Equipment (PPE). • Support the setting up of IT devices for site personnel in coordination with the IT Department. • Coordinate with the procurement department to issue Purchase Requisitions. • Facilitate communication between project team members, clients, and subcontractors. • Schedule meetings and site visits, and prepare meeting minutes as required. Document Control & Safety Support • Organize and maintain drawings and technical documents. • Manage document control processes, including version control, distribution logs, and filing systems. • Handle site documentation such as construction instructions, timesheets, daily reports, attendance records, and procurement records. • Support safety-related documentation and coordination, including maintaining safety records and assisting with compliance requirements. Requirements • Diploma or equivalent qualification in Business Administration. • Organizational and administrative skills with the ability to manage multiple tasks and priorities. • Good coordination and communication skills, with the ability to interact with internal teams, contractors, and external service providers. • Basic understanding of procurement processes(e.g., PR/PO handling) is preferred. • Proficiency in Microsoft Office applications(Excel, Word, Outlook) and document management systems. • Ability to maintain accurate records and manage filing systems effectively