About this role
Join our team for a dynamic role with an outsourced project. We are seeking a proactive and detail-oriented individual to support the planning, coordination, resource development, procurement, and administrative operations of health-related programmes and initiatives. Key Responsibilities: Programme Resource Development & Coordination • Develop and coordinate programme materials in both hardcopy and digital formats to support school health initiatives and related programmes. • Prepare materials such as information pamphlets, guides, playbooks, briefing materials, presentation slides, videos, toolkits, and communication resources. • Support onboarding and familiarisation sessions for staff on programme resources and workflows. • Coordinate and maintain engagement with internal stakeholders, schools, and external partners to support smooth programme delivery. • Provide administrative and operational support for programme implementation and follow-up activities. • Track programme progress, maintain documentation, and highlight operational issues or improvement areas where necessary. School Health Administrative Support • Support the planning, coordination, and execution of school health activities and initiatives. • Liaise with schools and relevant stakeholders to facilitate programme delivery, including health-related activities and outreach programmes. • Monitor programme schedules and ensure activities are carried out according to established timelines and procedures. • Serve as a point of contact for queries, feedback and escalations. • Provide general administrative support including scheduling meetings, and taking meeting minutes. • Assist in preparing reports, updates, and presentation materials for stakeholders. Procurement & Resource Support • Support procurement activities including sourcing and comparing quotations, raising purchase requests/orders, and processing invoices or related finance documents. • Coordinate procurement and resource requests in accordance with organisational guidelines and procedures. • Liaise with internal departments and external vendors to ensure timely delivery of materials, services, and resources. • Maintain accurate records of procurement activities Phone Survey & Reporting Support • Support the preparation and coordination of phone survey activities for programme monitoring and evaluation purposes. • Assist in reviewing survey questions and ensuring alignment with programme objectives. • Coordinate survey schedules and follow up with relevant stakeholders where required. • Monitor survey administration and data collection progress to ensure completeness and accuracy. • Consolidate survey findings and assist in preparing reports and summaries for programme review and improvement. Requirements: • Diploma or GCE A Level qualification. • Minimum 1 to 2 years of relevant work experience in administrative support role, programme coordination or related discipline. • Experience in procurement related projects or vendor liaison will be advantageous. • Good communication and interpersonal skills. • Strong organisational, project coordination, and stakeholders’ engagement abilities. • Able to manage multiple tasks in a fast-paced environment. • Proficient in Microsoft Office tools (Excel, PowerPoint, Word, Outlook etc). • Familiar with Canva, Adobe Photoshop, and/or Adobe Illustrator. • Able to work independently as well as collaboratively in a team environment. Working Time: Monday to Friday: 8.30am to 6.00pm Work Location: Singapore 169037
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