Executive Assistant, International Business & Operations

Job Summary We are looking for a professional, highly organized, and business-minded Executive Assistant, International Business & Operations to support the Director and management team in daily business operations, executive coordination, client communication, documentation, and international business support. This role is suitable for candidates with a background in International Business, Business Management, Marketing, Finance, Economics, or related disciplines, and who are comfortable working in a fast-paced SME environment. The successful candidate will work closely with the Director to coordinate business activities, prepare management reports, assist with client and partner communication, support operational workflows, and help improve internal business processes. Mandarin proficiency is required to liaise with Mandarin-speaking clients, vendors, and business partners. Key Responsibilities Provide executive support to the Director and senior management team. Manage the Director’s calendar, meetings, appointments, travel arrangements, and daily business schedule. Prepare meeting minutes, business reports, presentations, proposals, and internal documents. Coordinate daily business operations, task follow-ups, workflow tracking, and deadline management. Liaise with clients, vendors, training partners, service providers, and internal departments. Support Mandarin-English communication with Mandarin-speaking clients, vendors, and business partners. Assist in business research, market research, competitor research, and international business coordination. Support marketing coordination, client relations, and business development administrative tasks. Assist with operational analysis, business summaries, and management reporting. Support basic finance documentation, invoice tracking, payment follow-ups, and vendor coordination. Coordinate company meetings, seminars, training sessions, events, and business activities. Help improve internal processes, documentation systems, and operational workflows. Handle confidential company documents and management matters professionally. Perform other business support duties assigned by management. Requirements Degree, or postgraduate qualification in International Business, Business Management, Marketing, Finance, Economics, Communications, or related fields. Prior experience in executive support, business operations, administration, client coordination, or office management is preferred. Strong understanding of business communication, stakeholder coordination, and operational support. Fluent in English. Mandarin proficiency is required to communicate with Mandarin-speaking clients, partners, and vendors. Strong organizational skills with good attention to detail. Able to manage multiple tasks, deadlines, and follow-ups independently. Able to prepare professional reports, meeting notes, proposals, and business documents. Proficient in Microsoft Office, Google Workspace, CRM systems, and general business software. Professional, discreet, responsible, and able to handle confidential information. Positive working attitude and willingness to support different areas of the business. Preferred Qualifications Academic or working knowledge in international business, international marketing, strategic management, organisational behaviour, finance, economics, or business research. Experience supporting directors, founders, senior executives, or business owners. Comfortable coordinating with local and overseas stakeholders. Able to assist with cross-border communication and international business matters. Strong written communication skills for business reports, internal documents, and client correspondence. Able to work in a growing SME environment where responsibilities may cover administration, operations, client coordination, and business support. Why Join Us You will work directly with the management team and gain hands-on exposure to business operations, client management, marketing coordination, strategic planning, and international business communication. This role is suitable for someone who wants to grow beyond a traditional administrative role and develop into a broader business operations, management support, or executive coordination position.