Project Management Trainee

Why Join Us? • 5-Day Work Week (Mon – Fri, 9:30am – 5:30pm) • Up to 20 Days Annual Leave • Birthday Leave & $88 Birthday Cash Gift • Performance-Based Rewards • Pantry Snacks & Drinks Provided • Friendly Working Environment • Team Bonding Activities • Career Growth Opportunities Job Responsibilities 1. Project Administration ·       Assisting reviewing and understanding interior design quotations to grasp basic project scopes, material specifications, and budgeted quantities for cross-checking subsequent PO requests. ·       Monitor active project timelines and proactively follow up with/remind designers to submit PO requests in a timely manner to prevent material delivery delays and disruptions to site progress. ·       Review PO requests submitted by designers to ensure all required information is complete, accurate, and in compliance with the Company's procurement procedures. ·       Check whether the sub-contractors used are in-house or external, and report the details to the Head. ·       Verify client payment status with respective designers / Account Department to ensure required payment milestones have been met before processing PO requests. ·       Handle PO data entry and issuance, and assist in following up on amendments, revisions, reissuance, or closure of POs. ·       Collaborate closely with the Accounting Department to verify and reconcile supplier invoices against approved POs and supporting documents to ensure smooth and accurate payment processing. ·       Maintain ,organize, and update tracking logs for Purchase Orders, Variation Orders (VOs),invoices, and related procurement records. 2.Supplier & Subcontractor Administration ·       Serve as the main liaison between the Company and suppliers/subcontractors for day-to-day coordination and communication. ·       Coordinate and follow up on meetings, onboarding procedures, agreements, and related documentation for new suppliers and subcontractors. ·       Maintain and update the supplier and subcontractor database. ·       Collect, organize, and regularly update suppliers' and subcontractors' quotations, pricelists, and related information. ·       Maintain and manage supplier and subcontractor records, agreements, and supporting documents. 3. HDB Permit Application Support ·       Assist the Company in applying for and following up on permits and other related applications. Requirements ·       Minimum Diploma from a local Polytechnic or equivalent qualification. ·       Relevant experience in the renovation, construction, or interior design industry. ·       Basic understanding of interior design quotations, pricing, or billing documents is a plus. ·       Good communication and coordination skills, with a positive attitude to support team members and keep track of project timelines. ·       Proficient in Microsoft Office (Excel, Word, and Outlook); knowledge of AutoCAD is an advantage. ·       Strong attention to detail and accuracy in handling figures and documentation. ·       Responsible, organized, and able to work independently.