Senior Admin Coordinator

Key Responsibilities 1. Administrative Support • Handle general administrative duties including filing, data entry, and document management • Prepare and maintain reports, correspondence, and presentation materials • Maintain proper records of contracts, customer documents, and administrative files 2. Office & Operations Support • Coordinate office facilities, meeting rooms, and office supplies • Assist with onboarding and offboarding administrative processes • Liaise with internal stakeholders and external vendors on administrative matters 3. Billing & Invoicing Support • Assist in the preparation, checking, and verification of customer billing and invoices • Ensure invoices are accurate, complete, and aligned with contracts, purchase orders, or service records • Track billing status and follow up on outstanding invoices with internal teams • Maintain proper records of issued invoices, billing schedules, and supporting documents • Coordinate with finance and operations teams to resolve billing discrepancies 4. Coordination & Scheduling • Assist in arranging meetings, appointments, and internal events • Support logistics coordination for meetings, training sessions, and company activities • Follow up on action items and ensure timely completion 5. Finance & Procurement Support • Assist with purchase requisitions, invoice submissions, and expense tracking • Support basic budget tracking and administrative cost monitoring where required 6. Ad-hoc Duties • Provide ad-hoc administrative and operational support to managers and teams • Undertake other duties assigned in support of overall business operations Requirements Education & Experience • Minimum Diploma in Business Administration, Accounting, Finance, or related field • Experience in invoicing, billing administration, or finance support is an advantage Skills & Competencies • Proficient in Microsoft Office Apps (Basic Applications, Visio and Power Apps will be an advantage) • Comfortable working with billing data, invoices, and basic financial documentation • Strong attention to detail and accuracy • Good organizational and time management skills • Clear communication and coordination skills Location: Gul Cirlce Working Time: 8.30am – 5.45pm (Mon-Fri) Lye Chong Herng (R1657957) Business Edge Personnel Services Pte Ltd (96C4864)