Snr Admin Coordinator/West/Logistics

Job Description Position Title: Snr Admin Coordinator Employment Type: 1-Year Contract Reporting To: Program Administrator ________________________________________ Role Purpose To provide comprehensive administrative, operational, and billing support to ensure smooth day-to-day business operations. The role includes responsibility for checking customer billing and invoicing accuracy, supporting internal coordination between operations and finance, and maintaining proper administrative documentation. ________________________________________ Key Responsibilities 1. Administrative Support • Handle general administrative duties including filing, data entry, and document management • Prepare and maintain reports, correspondence, and presentation materials • Maintain proper records of contracts, customer documents, and administrative files 2. Office & Operations Support • Coordinate office facilities, meeting rooms, and office supplies • Assist with onboarding and offboarding administrative processes • Liaise with internal stakeholders and external vendors on administrative matters 3. Billing & Invoicing Support • Assist in the preparation, checking, and verification of customer billing and invoices • Ensure invoices are accurate, complete, and aligned with contracts, purchase orders, or service records • Track billing status and follow up on outstanding invoices with internal teams • Maintain proper records of issued invoices, billing schedules, and supporting documents • Coordinate with finance and operations teams to resolve billing discrepancies 4. Coordination & Scheduling • Assist in arranging meetings, appointments, and internal events • Support logistics coordination for meetings, training sessions, and company activities • Follow up on action items and ensure timely completion 5. Finance & Procurement Support • Assist with purchase requisitions, invoice submissions, and expense tracking • Support basic budget tracking and administrative cost monitoring where required 6. Ad-hoc Duties • Provide ad-hoc administrative and operational support to managers and teams • Undertake other duties assigned in support of overall business operations ________________________________________ Requirements Education & Experience • Minimum Diploma in Business Administration, Accounting, Finance, or related field • Experience in invoicing, billing administration, or finance support is an advantage Skills & Competencies • Proficient in Microsoft Office Apps (Basic Applications, Visio and Power Apps will be an advantage) • Comfortable working with billing data, invoices, and basic financial documentation • Strong attention to detail and accuracy • Good organizational and time management skills • Clear communication and coordination skills Personal Attributes • Responsible, proactive, and willing to learn • Able to handle confidential and sensitive information professionally • Able to manage multiple administrative and billing tasks in a structured manner EA License No.: 96C4864 Reg. No.: R1873093 Rango Loh